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Full Service Payroll

Full Service Payroll

You … submit your payroll information (salaries and hours) to us.

We will process payroll:

  • Calculate deductions
  • Submit direct deposit via National Payment Corporation or send list of net amounts to you
  • Email paystubs to employees
  • Email report to you for entry to your bookkeeping software

We will prepare monthly, quarterly, and annual reports:

  • File required Massachusetts New Hire reporting via MassTaxConnect
  • Make federal tax deposit via EFTPS (Electronic Federal Tax Payment System)
  • File Massachusetts state withholding and make tax payment via MassTaxConnect
  • Prepare quarterly IRS 941 or annual IRS 944 form and email to you for signature
  • File Massachusetts quarterly Wage & Employment Detail via Unemployment Services for Employers
  • Prepare annual IRS W-2 and W-3 forms
  • Prepare annual Workers’ Compensation Audit worksheet

Timetable for year-end review and preparation of W-2s and 1099s

For non-Massachusetts clients, we can work with you to determine your state and local requirements, and determine our pricing accordingly.

1099s for Independent Contractors

You … fax or email each W-9 at the time of hire, or when annual payment is $600 or more

… send QuickBooks file or year-end 1099 report to us.  Instructions for reviewing QB file before sending.

We will prepare required MA and IRS reports:

  • File required New Hire reporting via MassTaxConnect
  • Prepare annual 1099 and 1096 forms, and file online to IRS and MA DOR

Timetable for year-end review and preparation of W-2s and 1099s

PRICING for Full Service Payroll

  • All fees are billed monthly and may be paid by automatic payment set up on our website
  • $600 per year for first employee
  • $180 per year for each additional employee
  • $90 annual surcharge for weekly payroll, per employee
  • Additional discounts for more than 10 employees
  • Additional charge for setup of child support payments or wage garnishments

Example: 2 employees paid semi-monthly and 3 paid bi-weekly would be $110 per month, or $1,320 per year total = (600+180*5)/12.

2 employees paid semi-monthly and 3 paid weekly would be $132.50 per month, or $1,590 per year total = (600+1804+903)/12.

Direct Deposit

  • Charge for direct deposit is billed directly
  • 24 cents per transaction line (each employee deposit, plus one withdrawal from employer account)
  • additional 5 cents for payroll submitted three banking days in advance

1099s

  • $20 per independent contractor
  • Discounted rate if every contractor address and tax ID is complete and correct before January 2
  • Includes new hire reporting